Document Controller (Offshore Projects)

Job Title: Document Controller (Offshore Projects)
Location: Northern Germany
Contract Type: Freelance
Start Date: October/December 2024
Duration: 12 months
Hours per Week: 38

Job Overview:
We are seeking an experienced Document Controller to manage the processing, quality checking, tracking, and reporting of project documentation for offshore projects. This role is essential to the effective and efficient running of the project, ensuring compliance with document control processes and maintaining the traceability and accuracy of all project documents. You will liaise with contractors, support project managers, and facilitate seamless communication across project teams.

Key Responsibilities:
• Oversee and support the document management process for offshore projects.
• Assist Project Managers and teams in meeting document workflow requirements.
• Ensure traceability of all project documentation across all phases, from initiation to handover.
• Implement and maintain adherence to company document control procedures.
• Ensure accurate storage and easy retrieval of project documentation.
• Support the development and improvement of document management processes and routines.
• Monitor and verify documentation from contractors.
• Train and assist project members on document management routines and systems.
• Distribute incoming documents and drawings according to the project distribution matrix.
• Ensure all document management processes are closed out at the project’s conclusion, including generating comprehensive close-out reports.
• Coordinate the migration of data sets to the EDMS (Electronic Document Management System).

Must haves:
• 3-5 years of experience in a document controller role, preferably within large, multidisciplinary engineering projects.
• Strong understanding of document management processes and practices.
• Hands-on experience with EDMS systems within project teams.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Access) and MS SharePoint.
• Detail-oriented with excellent organizational skills.
• Ability to manage multiple projects simultaneously while meeting tight deadlines.
• Strong communication and presentation skills.
• Systematic, proactive, and service-minded.
• Ability to work well under pressure and maintain positive working relationships.

Nice to have:
• Qualification in document management.
• Experience in the renewable energy sector.
• Knowledge of engineering and construction documentation lifecycles.
• Experience in training project teams on EDMS systems.
• GERMAN speaking

Are you interested?

Send us your CV and your availability. We look forward to receiving your application!

Please note: Due to the high number of applications we receive, we ask for your understanding if we are unable to respond to all inquiries. We will be happy to consider you for future vacancies.

We are a recruitment consultancy. Our job advertisements are aimed at applicants of all ages, genders and experience backgrounds.