EL240924P6A1: Freelance – Operational Document Controller – Infrastruct/Energy, Aconex (Brussels, partial remote work, EN & NL/FR, 7 months)

This position requires language skills in English and at least Dutch or French at A2 level.

Project description
Excited to work on a project for a key Belgian player in the energy landscape?
The Belgian and European energy landscape is in full swing. Did you know that a leading energy company plays a crucial role in this?

As part of a prominent European transmission system operator, this company ensures the reliability and sustainability of the electricity supply in Belgium.
Side-by-side with other Contingent Workers and the company’s staff, you will play a part in building a sustainable, green, and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! The company believes in the power of diversity: they are convinced that an inclusive and diverse work environment leads to more innovation and creativity as well as better results.

Job description/Tasks
In the Project Support Office, the Document Controller will play a pivotal role in assisting one or more project teams by overseeing document control across various stages of infrastructure projects. Main roles and responsibilities are described below:

• Refining and implementing the processes, procedures, and tools as outlined in the document management plan.
• Overseeing the management and control of document management processes.
• Coordinating all tasks related to the Document Management procedure, including managing the Document Register and document distribution.
• Proposing enhancements to the Document Management process, procedures, and tools as needed, and generating relevant KPIs and reports.
• Performing quality checks on all incoming formal project documents before their validation by the project team, and on all internally created project documents before their approval and dissemination.
• Managing the Document Management Information System (Aconex), including overseeing all appropriate access rights and modifying the system configuration as required.

The Document Controller should be adaptable and flexible, ready to integrate additional requirements into their role as necessary. This might include providing training to new team members on document control processes, participating in project meetings to provide updates on document status, and maintaining confidentiality of sensitive project documents.

Profile requirements:
• Bachelor's degree with a strong inclination towards working in a technical environment.
• Prior experience as a Document Controller is mandatory.
• Experience with Aconex is highly desirable.
• Experience as a Document Controller on large infrastructure projects is a significant advantage.
• Expert knowledge of MS Office suite and Document Management Software (Aconex and SharePoint).
• Strong organizational skills.
• Excellent verbal and written communication skills in English and a good knowledge of French or Dutch
• An assertive communicator with strong interpersonal skills.

Additional requirements: Please note that candidates who do not provide key skills or keywords listed in the job requirements in their CV will not be selected, as it will be assumed that the candidate does not have knowledge in this area.
Therefore, please highlight in your CV all the requirements you do meet, even if they seem standard/obvious to you. Additionally, please shortly answer the following questions:
1. Have you already worked with Aconex? Explain
2. How many years of experience as a document controller?

Additional Information
Start and duration: Approx. 7 Months, starting 01.10.24
Volume: 40h per week
Work location: Role is based in Brussels, Belgium with the option for partial remote work

Important: for non-EU candidates, please present candidates who comply with the following criteria:
• Possess a work permit allowing the individual to work in Belgium.
• Hold a valid residence permit confirming the right of residence in Belgium.

What makes this assignment interesting?
• An interesting project in the energy sector: The company encourages innovation and collaboration. Within the company, you will lead the way in the energy transition and work on innovative technologies to accelerate this transition. A unique opportunity to demonstrate your knowledge and develop your skills as part of this project.
• Focus on well-being at work: The company is fully committed to a positive working culture focused on your well-being.
• A diverse team of passionate colleagues: The company values diversity and inclusion. You'll join a diverse and motivated team that loves to share its knowledge and pave the way for a more sustainable future.

Next steps:
We are looking forward to your mail with your CV and details about your hourly rate (remote/onsite). Please write us directly via E-mail.