EL241001P6A1: Freelance - Technical Administrative Assistant for Plan Management – ProjectWise (Brussels, ASAP, FR/NL, 8 months)

This position requires language skills in Dutch and or French.

Project description
The company is looking for a Technical Administrative Assistant for the SERVICE department.

Job description/Tasks
The service is responsible for providing technical administrative support to designers and project engineers. This service primarily includes the following tasks:

Plan management in ProjectWise:
• Creating plan numbers
• Searching for existing plans
• Filling in metadata
• Initiating and following up on approval processes
• Archiving external plans

General plan management:
• Printing plans to PDF or paper
• Scanning plans or documents
• Distributing plans
• Monitoring compliance with internal processes
• Document management
• Creating templates
• Managing the generic mailbox

You will work within one department for different teams and act as a backup for colleagues in other departments. You regularly coordinate with these colleagues to align work methods and workload.
You proactively contact designers and project engineers to ensure that all processes run smoothly and correctly. You report weekly to the design coordinator.

Profile requirements:
• Experience with plan management systems (ProjectWise/Vault/...) is a plus
• Experience with MS Office tools: Excel, Word, Outlook, PowerPoint, OneNote, Visio
• Ideally bilingual FR/NL or good knowledge of the other language
• Strong communication skills, both written and verbal
• Soft skills: precise, organized, proactive, and self-managing
• Technical affinity is a plus

Additional requirements: Please note that candidates who do not provide key skills or keywords listed in the job requirements in their CV will not be selected, as it will be assumed that the candidate does not have knowledge in this area. Therefore, please highlight in your CV all the requirements you do meet, even if they seem standard/obvious to you. Additionally, please shortly answer the following question:
1. Experience with plan management systems (ProjectWise/Vault/...)? Explain.

Additional Information
- Start and duration: Approx. 8 Months, starting ASAP
- Volume: 40h per week
- Work location: Brussels, Belgium

Next steps:
We are looking forward to your mail with your CV and details about your hourly rate (remote/onsite). Please write us directly via E-mail.